Following on from 'expedition in remote country', This meeting will see th Explorers continue to oragnise an expedition. This meeting lookd more closely at the roles within the expedition team and the equipment needed.
Trip to the Storage Unit
Maps of the location for the expedition previously agreed upon.
Previous camp 'cost lists'
Stage 1: Who will be who?
Give the Explorer 3-4 minutes to brainstorm as many roles as they can think of that may be needed to carry out a successful expedition. Once they have done this, provide the following list and see how their list compares. Also spend some time dicussing the importance of each role and what problems the unit may encounter on an expedition if these roles are not fulfillled:
Even Passport holder
Head of kitchen (This can be fixed or rotating)
External coordinator (makes all necessary contact with people outside of the unit i.e. district commissioner etc.)
Once this has been done, the unit must then agree upon consensus amongst themelves as to the delegation of the roles between the unit.
Aspects such as route planning, menu planning and navigating on the expedition itself should be something that the whol unit is involved in at some stage or another.
If other roles are identified other than those mentioned above, they can also be added.
Ideally a white board should be set up outside the storage unit (or inside if there is space) with one Explorer scribing a long list of equipment that the Explorers find as they 'raid' the storage to see what may be useful to them on the expedition.
Give them approximately 15 minutes to complete this. Upon completion, the unit is to regroup and agree between themselves what equipment is needed for the expedition. (They may need to guidance here as the may get a little over excited and try to take everything!) The equipment list will obviously vary upon the choice of location for the expedition, length of the expedition, time of year, number of explorers taking part etc... So try get make them aware of these factors as they think about this stage.
It is also useful if the Explorers decide upon a personal kit list as a team duing this phase.
During this stage, the Explorers will be looking to refine the smaller details such as the exact route the expedition will take and also planning a route card (from 'door to door').
The Explorers will also need to where they are going to be staying and what arrangements need to be made in order to finalise these.
During this final stage, the Explorers will need to plan the budget of the expedition i.e. how much the trip will cost and how these costs are going to be covered. It would be useful to introduce the concept of 'contingency cash'.
Previous camp 'costs lists' can also be provided for Explorers to use to give a general idea of the cost of camps and how these costs ar broken down; however, the obvious differences between camps and expeditions due to various factors must be highlighted to ensure that the Explorers do no simply try to recreate a list that is almost identical to the example they have been provided with.