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Description

We are asking local businesses to display Race Night posters, and we’d love some young people to help.

Resources

Young People and their parents
Poster for the public to buy tickets for the Race Night
Poster for businesses to get them to sponsor a race or donate a raffle prize
Leaflets about joining us as Squirrel, Beaver, Cub, or Scout - this is not am aim - but you will get ask about how to join.

1 printed Business Tracking Sheet (on a clipboard)
1 pen

Instructions

Purpose of the activity

Increase local awareness of Race Night

Encourage business sponsorship and raffle prize donations

Show Scouting positively in the Addiscombe community

Give young people a visible, confidence-building community role


Meeting & structure

Meet families at Explore Learning, Lower Addiscombe Road at 10:30

Quick welcome, outline expectations, confirm parents stay with YP

Split into small family-based groups (not youth-only groups)

Leaders to float between groups, support conversations, and manage pace


Materials you’ll need on the day

Please prepare packs in advance so leaders can hand these to parents:

Posters

?️ Race Night – Book Your Tickets

? Businesses – Sponsor a Race / Donate a Raffle Prize

? Third general support poster - On hold until JustGiving page wording and structure are finalised


Flyers

? How to Join Scouts leaflets - These are important for any businesses that ask about joining or want to pass details on


Key messages to reinforce with parents & YP

Be polite, confident, and brief

A simple ask:

“We’re local Scouts — would you be happy to display a poster or support our fundraising?”

It’s absolutely fine if businesses say no

Thank every business for their time, regardless of outcome


Safeguarding & expectations

Parents remain responsible for their own child(ren)

No entering premises unless explicitly invited and appropriate

No handling of money

Keep conversations friendly, short, and appropriate



Simple tracking system (low-tech, reliable)

Leaders to bring:

1 printed Business Tracking Sheet (on a clipboard)

1 pen

Optional: phone for photos / notes

How it works on the day

Before families head out, leaders quickly agree which stretch of road each small group will cover

When a business is approached, one leader (or nominated adult) records it on the sheet

What to record (keep it light)

For each business:

Business name

Street / number

Outcome (tick one):

✅ Poster displayed

? Took poster to display later

? Interested in raffle prize / sponsorship

❌ Declined

Notes (optional):
e.g. “Manager in on Fridays”, “Call back after half term”


Why this matters

Prevents repeat approaches to the same business

Allows follow-up with interested businesses

Gives a clear record for Race Night organisers

Helps future fundraising teams know what’s already been done




Why this matters (leader context)

This activity:

Strengthens community links

Supports the Race Night and wider roof repair appeal

Models Scouting values publicly

Helps normalise asking for support — a key life skill for young people




This is about visibility and goodwill, not pressure. A polite ask, a thank-you, and a smile in uniform all count as success.

Tags

• community
• fundraising

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